Job Description
Job Title Secretary, High School Counselory		Evaluation Type Paraprofessional	Department Assigned Campus
Pay Grade P3	FLSA Non-Exempt	Date Revised February 2019	Supervisor Principal/Counselor

 

BASIC FUNCTION & RESPONSIBILITY: Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

 

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

 

Records, Reports, and Correspondence:
1. Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
2. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
3. Record student information, including test scores and final grades, on permanent records.
4. Create new student files and ensure completeness of records.
5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
6. Assist with processing changes and adjustments to student schedules.

 

Reception and Phones:
7. Serve as receptionist for counseling office.
8. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
9. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

 

Other:
10. Receive, distribute, and ensure security and confidentiality of testing materials.
11. Maintain college information library.
12. Maintains confidentiality.

 

EXPERIENCE: Two years’ secretarial experience, preferably in a public education environment

 

EQUIPMENT USED: Personal computer, printer, calculator, copier, and fax machine.

 

SUPERVISION EXERCISED: None

 

KNOWLEDGE, SKILLS & ABILITIES:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

ENTRY QUALIFICATIONS: High school diploma or GED

 

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress