Primary Purpose: Organize and manage the routine work activities and provide clerical service for a department and other staff members.

Qualifications: Minimum Education/Certification: High school diploma or GED Special

Knowledge/Skills Proficient skills in keyboarding, word processing, and file maintenance Effective communication, interpersonal skills and basic math skills Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Minimum Experience: Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, etc., for the department and other staff members using personal computer.

2. Compile pertinent data as needed when preparing various state and local reports.

3. Maintain physical and computerized departmental files.

4. Maintain student records as needed.

Accounting

5. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.

6. Assist with the preparation of purchase orders and payment authorizations.

7. Assist with department budgetary matters; developing and maintaining.

8. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.

Other

9. Meet and greet customers both in person and over the phone.

10. Maintain a schedule of appointments and make travel arrangements for department staff.

11. Receive, sort, and distribute mail and other documents to department staff.

12. Receive, store, issue supplies and equipment.

13. Maintain confidentiality of information.

14. Keep informed of and comply with all state and district policies and regulations concerning primary job functions.

Supervisory Responsibilities:

None

Working Conditions:

Equipment Used: Personal computer, printer, calculator, copier, and fax machine

Mental Demands/Physical Demands

Environmental Factors: Work with frequent interruptions Maintain emotional control under stress Repetitive hand motions Prolonged use of computer

Ability to communicate effectively (verbal and written)