JOB DESCRIPTION
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Job Title
Clerk, Attendance
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Evaluation Type
Non-Exempt
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Department
Designated Campus
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Pay Grade
Intermediate School – P3
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FLSA
Non-Exempt
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Date Revised
February 2019
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Supervisor
Principal
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BASIC FUNCTION & RESPONSIBILITY: Create, maintain and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Student Support:
- Assist in resolving parent/student issues and concerns in a timely
- Assist in managing student behavior in accordance with Student Code of Conduct and student
Support of Administrative, Fiscal and/or Facilities Functions:
- Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student
- Disseminate records to campuses, other school districts, central administration, and court-ordered requests accurately and within time frame
- Maintain attendance accounting records in accordance with Texas Education Agency (TEA)
- Train staff on TEA attendance accounting tracking and
- Verify with parents and teachers the validity of daily attendance as
- Summarize results of attendance calls in order to convey communicable diseases to the
- Generate and distribute excessive absence and tardy letters or other attendance related
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of semester reports, or accounting
- Perform campus receptionist
- Manage campus visitor and volunteer
- Process and maintain accurate Public Education Information Management System (PEIMS) data for state
- Summarize results of attendance calls in order to convey communicable diseases to the
- Maintain confidentiality of all student
- Provide assistance to campuses/departments as
- Report all attendance problems to designated
- Assist in campus office as
- Maintain
Organization Improvement:
- Work collaboratively to improve
Professional Growth and Development:
- Participate in professional development that increases effectiveness and improves District
School/Community Relations:
- Interact positively with employees and the community to provide needed information and to promote the District in a favorable
Organization Morale:
- Participate in team building activities and the decision-making process as
- Communicate and collaborate with campus/department staff to enhance service delivery and customer
Other Responsibilities:
- Comply with policies established by federal law, including but not limited to State Board of Education and local Board
- Perform other job-related duties as
SUPERVISION EXERCISED: None.
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of applicable district policy and
- Knowledge of Texas Education Agency rules, regulations, and
- Knowledge of Public Education Information Management Systems rules, regulations, and
- Skill in preparing and maintaining accurate records and
- Skill in communicating effectively, both verbally and in
- Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and
- Ability to work collaboratively with staff, parents, and District
- Ability to prioritize and organize work
- Ability to meet established
ENTRY QUALIFICATIONS: High school diploma or equivalent and three years of related experience.
PHYSICAL & MENTAL DEMANDS:
- Maintain emotional control under
- Work with frequent
- Sit for extended periods of
- Use computer for prolonged period resulting in repetitive hand
- Lift and/or move up to 20 lbs.
ENVIRONMENTAL FACTORS:
- Work is normally performed in a typical interior office work environment with little or no exposure to physical
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