JOB DESCRIPTION
Job Title Secretary, High School Associate Principal		Evaluation Type Paraprofessional	Department Assigned Campus
Pay Grade P5	FLSA Non-Exempt	Date Revised March 2026	Supervisor Associate Principal

BASIC FUNCTION & RESPONSIBILITY: Perform various clerical duties that require good judgment in exercising these procedures: works carefully and tactfully with teachers, students, parents, and the general public; and assists the associate principal in compiling reports.

                                                                                                      

QUALIFICATIONS:

 

Education/Certification:

• High school diploma or GED

 

Special Knowledge/Skills/Abilities:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Knowledge of basic accounting principles
• Knowledge of Skyward Systems

 

Experience:

• One (1) to three (3) years of secretarial experience, preferably in a public education environment

 

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

 

Records, Reports, and Correspondence:

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.
• Compile information and submit to the Service Center according to established deadlines.

 

Reception and Phones:

• Schedule meetings and appointments and maintain calendar for associate principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

 

Files:

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

 

Accounting and Inventory:

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Receive, store, and issue supplies and equipment.
• Assist with coordination of campus activities.
• Assist with department budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

 

Other:

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.

 

SUPERVISION EXERCISED: None

 

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress