JOB DESCRIPTION
Job Title Clerk, Attendance		Evaluation Type Non-Exempt	Department Designated Campus
Pay Grade High School – P5 Middle School – P4 Elementary/Intermediate School – P3	FLSA Non-Exempt	Date Revised July 2021	Supervisor Principal

 

BASIC FUNCTION & RESPONSIBILITY: Create, maintain and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.

 

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a  comprehensive listing of all functions and tasks performed by positions found in this job description.

 

Student Support:

• Assist in resolving parent/student issues and concerns in a timely
• Assist in managing student behavior in accordance with Student Code of Conduct and student

Support of Administrative, Fiscal and/or Facilities Functions:

• Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student
• Perfomr data entry with accuracy and adherence to State and Local policy
• Maintain attendance accounting records in accordance with Texas Education Agency (TEA)
• Train staff on TEA attendance accounting tracking and
• Verify with parents and teachers the validity of daily attendance as
• Summarize results of attendance calls in order to convey communicable diseases to the nurse.
• Generate and distribute excessive absence and tardy letters or other attendance related letters.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of semester reports, or accounting.
• Provide support to campus receptionist.
• Process and maintain accurate Public Education Information Management System (PEIMS) data for State agencies.
• Maintain confidentiality of all student
• Provide assistance to campuses/departments as
• Report all attendance problems to designated
• Assist in campus office as
• Ensure attendance data is updated and accurate so that all parent communications.

Organization Improvement:

• Work collaboratively to improve programs

Professional Growth and Development:

• Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:

• Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

Organization Morale:

• Participate in team building activities and the decision-making process as appropriate.
• Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:

• Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
• Perform other job-related duties as assigned.

SUPERVISION EXERCISED: None.

 

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of applicable district policy and procedures.
• Knowledge of Texas Education Agency rules, regulations, and procedures.
• Knowledge of Public Education Information Management Systems rules, regulations, and procedures.
• Skill in preparing and maintaining accurate records and reports.
• Skill in communicating effectively, both verbally and in writing.
• Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations.
• Ability to work collaboratively with staff, parents, and District employees.
• Ability to prioritize and organize work responsibilities.
• Ability to meet established deadlines.

 

ENTRY QUALIFICATIONS: High school diploma or equivalent and three years of related experience.

 

PHYSICAL & MENTAL DEMANDS:

• Maintain emotional control under stress.
• Work with frequent interruptions.
• Sit for extended periods of time.
• Use computer for prolonged period resulting in repetitive hand motions.
• Lift and/or move up to 20 lbs. occasionally.

 

 ENVIRONMENTAL FACTORS:

• Work is normally performed in a typical interior office work environment with little or no exposure to physical